Keeping Your Aid

Federal and State regulations require Edmonds College to monitor the academic progress of all students. This is to ensure that students are making progress toward their program of study.

To meet SAP, students must:

• Meet a Minimum of 2.0 Financial Aid Grade Point Average (FA GPA), AND
• At the end of each quarter, complete 100% of the credits you enrolled in, AND
• Complete your program within the expected time frame

If a student fails to meet any one of these standards, they will be determined as not making SAP and will lose their Financial Aid.

The Financial Aid Office is required to assign values to grades that are calculated differently from a standard GPA.

• Grades of U, V, I, and X – we assign a 0.0 to these grades
• Grades of S – we assign a 2.0 to this grade
• Credits transferred from other schools
• Credits earned through Running Start

We do not count continuing education coursework, courses connected to the English Language Acquisition (ELA) Program, and courses in which you officially withdrew and received a W grade.

• You enroll in 15 credits, but complete 10 credits.
• Your Pace is 67%. This does not meet the FA Quarterly Pace requirements.
• You enroll for 10 credits, but complete 5 credits
• Your Pace is 50%. This does not meet FA Pace requirements.
• You have attended the college for 2 quarters. You have taken 30 credits, but completed 20 of them overall.
• Your Pace is 67%. This does meet the FA overall Pace requirements.

The maximum timeframe (MTF) is 150% of your program’s published length, as measured in credits.

The Financial Aid office compares the number of credits attempted on your transcript to the number of credits required to graduate from that program.

You can determine your MTF by looking at how many credits your program requires for graduation. Multiply the number of credits by 1.5:

Required Credits x 1.5 = Credits eligible for aid.

Examples:

• If your program requires you to earn 90 credits to graduate, then you cannot receive aid for more than 135 credits (90 x 1.5 = 135).
• If your program requires you to earn 45 credits to graduate, then you cannot receive aid for more than 68 credits (45 x 1.5 = 68 rounded).

Students who cannot graduate by 150% the published program length cannot receive financial aid.

We encourage students to complete a program of study that aligns with their goals. However, Financial Aid is meant to help students complete a degree program.

• The credits on your transcript will count towards your new program’s Maximum Timeframe (MTF).
• Students who change their program are more likely to approach or exceed the MTF and become ineligible for financial aid.

When reviewing the maximum timeframe for students, our team is allowed to recognize a student’s accomplishments when calculating their MTF. This happens if a student:

• Completes a program at Edmonds College AND
• Applies for graduation
• Notifies the FA office that they plan to work on a new program

Students may continue to receive financial aid after completing a program.

• Some types of financial aid have lifetime usage and other eligibility requirements.

Warning	Cancellation of Aid after Warning	Cancellation of Aid
Applies to students in good standing at the start of the quarter	Applies to students on Warning status from the previous quarter	Applies to all other students
Complete 50% but less than 100% of attempted credits	Complete less than 100% of attempted credits	Complete less than 100% of attempted quarterly credits, or Overall completion rate (all credits on transcript) is less than 67%
Quarterly Grade Point Average (GPA) is less than a 2.0, but above a 0.0	Quarterly Grade Point Average (GPA) is less than a 2.0	Quarterly GPA is a 0.0 Overall GPA (all credits on transcript) is less than a 2.0 unless first quarter of enrollment

If you receive a warning, you can still receive your aid without delay for the next quarter.

Since this is a warning only, there is no need to appeal.

Students who would be on warning 2 quarters in a row will have their SAP status be Cancellation of Aid

This means your aid is canceled and you may not receive funds for the upcoming quarter.

Cancellation happens if:

• You are on Warning or Probation and again do not make SAP.
• You do not meet the overall or quarter Pace of Completion requirements.
• Your overall GPA is below a 2.0.
• You do not complete your degree within the Maximum Time Frame (MTF), or you do not follow your approved plan to go beyond the MTF.

If you are on Cancellation of Aid and successfully ask to have your aid reinstated, we place you on Probation for your next quarter.

You must meet the SAP standards at the end of your probationary quarter, or your aid is once again canceled, and you lose your eligibility for further aid.

If we determine you cannot meet the SAP standards during one quarter of Probation, we may require you to develop an Academic Plan for Success. These plans lay out the steps you can take to bring yourself back into good standing within four quarters. Your Plan for success must include:

• • the minimum number of credits you will need to take each quarter
  • the minimum GPA you need each quarter

Continued financial aid eligibility is dependent on successfully completing the plan’s requirements each quarter you are in attendance, or until the requirements are met and you are once again making SAP.

If your aid has been canceled and your appeal is denied or you fail to make SAP while on probation, then you will lose your eligibility for financial aid. We will send you an email that explains the reason you lost eligibility for aid and what you must do to regain eligibility.

You may ask for reinstatement of your aid once you can show you are meeting the SAP standards. While working toward meeting those standards, you will need to complete classes using funds outside of financial aid.

You complete a credit when you receive a grade that includes:

• 0.7 through 4.0
• S - satisfactory

You do not complete a credit if you receive a grade that includes:

• W – official withdrawal
• V – unofficial withdrawal
• U – unsatisfactory
• N – Audit
• I - incomplete